PIPC to Open Bidding for Website Reconstruction and Migration Services

The Secretariat of the Personal Information Protection Commission has opened a general competitive bid for the Reconstruction and Migration Services for the Personal Information Protection Commission Website System for Fiscal Years 2026 and 2027. The public notice was published in the Government Procurement Edition of the Official Gazette Extra on October 1, 2026, and the Expenditure Burdening Officer is Mr. Akira Matsutani, Director of the General Affairs Division, Secretariat of the Personal Information Protection Commission. Bidding and bid opening will take place on December 10, 2026, at 11:00 AM on the 12th floor of Toranomon Alsea Tower in Toranomon, Minato-ku, Tokyo.

This matter was published in the Government Procurement Edition issued by the Cabinet Office and includes procurement subject to the Agreement on Government Procurement (GPA) based on the WTO. The procurement agency number is 025, the location number is 13, and the CPV (Common Procurement Vocabulary) classification numbers are 71, 27. The contract will be awarded based on the Budget, Settlement of Accounts and Accounting Order, within the limit of the estimated price prepared in accordance with Article 79 of said Order, using the comprehensive evaluation method specified in the bid explanation documents.

Overview of Procurement Content and Bidding Method

• Procurement Item and Quantity: Reconstruction and Migration Services for the Personal Information Protection Commission Website System for Fiscal Years 2026 and 2027 (One set)
• The bid amount shall be entered as the total price
• The winning bid price shall be the amount stated in the bid document plus an amount equivalent to 10 percent (fractions less than 1 yen shall be rounded down)
• Bid bonds and contract performance bonds are waived
• A written contract shall be prepared upon the conclusion of the agreement
• The language and currency to be used in the bidding and contracting procedures are limited to Japanese and Japanese currency

Requirements for Competition Participation Qualifications

• Must not fall under the provisions of Article 70 of the Budget, Settlement of Accounts and Accounting Order
• Must not fall under the provisions of Article 71 of the Budget, Settlement of Accounts and Accounting Order
• Must be rated as grade “A”, “B”, or “C” in the “Provision of Services, etc.” category in the FY2025, 2026, and 2027 Cabinet Office Competition Participation Qualification Screening (Unified Qualification for All Ministries and Agencies)
• Must not be currently under a suspension of nomination based on the Guidelines for Suspension of Nomination, etc., regarding contracts for goods, etc., at the Secretariat of the Personal Information Protection Commission
• In addition to the above, must meet the conditions for bid participation qualifications specified in the bid explanation documents

Delivery of Bidding Documents and Future Schedule

Bidding documents and other materials will be delivered via the electronic procurement system and the procurement portal. If delivery in writing is requested due to unavoidable circumstances, they will be provided at the submission location indicated in the public notice.

• Bidding Briefing: October 13, 2026, at 1:30 PM, Secretariat of the Personal Information Protection Commission (Refer to the bidding documents for reservation methods)
• Deadline for Submission of Proposals, etc.: November 20, 2026, by noon
• Notification of Examination Results: All applicants will be notified by December 9, 2026
• Deadline for Bids by Mail: Until December 10, 2026, at 9:30 AM
• Bidding and Opening of Bids: December 10, 2026, at 11:00 AM, Toranomon Alsea Tower 12F, 2-2-3 Toranomon, Minato-ku, Tokyo

Use of Electronic Procurement System and Contact Information

This project is a procurement subject to the electronic procurement system (Government Electronic Procurement System (GEPS)). Those unable to use the system may opt for a paper-based bidding method using the form specified in the bidding documents. The location for submitting bids, the location for viewing contract terms, the location for receiving bidding documents, and the contact point is the Accounting Section, General Affairs Division, Secretariat of the Personal Information Protection Commission (Tel: 03-6457-9619), Toranomon Alsea Tower 12F, 2-2-3 Toranomon, Minato-ku, Tokyo 105-0001. Bids from persons who do not possess the bidding qualifications indicated in the public notice, or bids from persons who violate the bidding conditions, shall be invalid.

This project is a large-scale service procurement to reconstruct and migrate the core information dissemination infrastructure of the Personal Information Protection Commission over two fiscal years. It represents a direct contracting opportunity for system development and migration providers holding Grade A, B, or C for “Provision of Services, etc.” under the Unified Qualification for All Government Ministries and Agencies. Since the comprehensive evaluation method and the use of the electronic procurement system are prerequisites, businesses considering participation must prepare based on the briefing on October 13 and the proposal submission deadline on November 20.

Sources

• Official Gazette, October 1, 2026, Extra Edition Government Procurement Notice (Published by: Cabinet Office, Drafted by: National Printing Bureau)
• Bidding Notice: “Reconstruction and Migration of the Personal Information Protection Commission Website System for FY2026 and FY2027 (Complete Set)”
• Expenditure Burdening Officer: Akira Matsutani, Director of General Affairs Division, Secretariat of the Personal Information Protection Commission
• Procurement Agency Number: 025 / Location Number: 13 / Item Classification Number: 71, 27