NDL Kansai-kan bids for 1,050kW of FY2027 electricity

The National Diet Library, Kansai-kan announced in the Official Gazette Extra (Government Procurement Notice Edition) dated October 21, 2026, that it will conduct a general competitive bid for the procurement of electricity for use in its building. The Expenditure Burdening Officer is Hitoshi Watanabe, Director of the General Affairs Division of the National Diet Library, Kansai-kan, and the notice was published as No. 1. The successful bidder will be determined using a comprehensive evaluation method that combines the bid price with the evaluation of certificates and other documents.

Procurement of 1,050kW Contract Power and 2.822 Million kWh Annually for FY2027

The subject of procurement is electricity for use in the National Diet Library building, with a contract power of 1,050kW and an estimated annual electricity consumption of 2,822,000kWh. The item classification number is 26 (Electricity), with procurement agency number 001 and location number 26.

The performance period is one year, from April 1, 2027, to March 31, 2028. The location of demand shall be as specified in the bid explanation documents. A written contract is required, and bid bonds and contract performance bonds are waived. The language to be used for bidding and contracting procedures is Japanese, and the currency is Japanese Yen.

Certificates of Renewable Energy Ratio and CO2 Emission Factors as Participation Requirements

Environmental requirements other than price were clearly specified for the qualifications to participate in the competition. In addition to the requirement for registration as a retail electricity business based on Article 2-2 of the Electricity Business Act, the submission of documents regarding the environmental characteristics of the supplied electricity is mandatory.

Must be registered as a retail electricity business based on the provisions of Article 2-2 of the Electricity Business Act.
Must disclose information regarding the carbon dioxide emission factor, the ratio of renewable energy electricity among the supplied electricity, the power source composition, and the carbon dioxide emission factor.
Must submit certificates, etc., regarding the power generation facilities where the supplied renewable energy electricity was generated, or the power generation facilities from which the environmental value originated, and satisfy the relevant conditions.
Must not be a person who falls under Article 70 or Article 71 of the Budget, Settlement of Accounts and Accounting Order.
Must be rated Grade A or B for “Sale of Goods” in the National Diet Library Competitive Participation Qualifications (Unified Qualifications for All Ministries and Agencies) for FY2025, 2026, and 2027, and possess competitive participation qualifications for the Kinki region.
Must not be subject to suspension of nomination based on the “Handling of Suspension of Nomination, etc. Regarding Contracts for Goods, etc. Ordered by the National Diet Library” (NDL-Kai No. 1406251, 2014).

The method for determining the successful bidder is a system where, among those who have submitted valid bids, the successful bidder shall be the person who meets all competition participation qualifications and the requirements of the specifications, is judged by the Certifying Officer to be capable of performing the contract, has a bid price within the limit of the estimated price based on Article 79 of the Budget, Settlement of Accounts and Accounting Order, and has the highest comprehensive evaluation score calculated according to the evaluation criteria for certificates, etc. Bids from persons without competition participation qualifications, and bids from persons who have failed to fulfill the obligations required of bidders, shall be deemed invalid.

Certificates on December 11, Bids on January 7, Opening of Bids on January 8

The procedural schedule and submission destinations are as follows. Bidding instructions will be issued from the date of the public notice at the location below.

Location for issuance of bidding instructions/Contact: General Affairs Division, Accounting Section (Attn: Maki, Tel: 0774-98-1241, Email: ml-k-chotatsu@ndl.go.jp), National Diet Library, Kansai Library, 8-1-3 Seikadai, Seika-cho, Soraku-gun, Kyoto Prefecture 619-0287
Deadline for receipt of certificates, etc.: December 11, 2026, 17:00 (Must arrive by this date if sent by mail)
Deadline for receipt of bids: January 7, 2027, 17:00 (Must arrive by this date if sent by mail)
Date, time, and location of bid opening: January 8, 2027, 14:00, East Conference Room, General Affairs Division, 3rd Floor, National Diet Library, Kansai Library

The winning bid price shall be the bid amount plus an amount equivalent to 10% of said amount (fractions less than 1 yen shall be rounded down). Regardless of whether the bidder is a taxable or tax-exempt business operator for consumption tax, etc., the bidder shall enter the amount equivalent to 100/110 of the estimated contract amount in the bid form.

Changes in Procurement Practices Indicated by Power Procurement with Environmental Requirements

This project is included in procurements subject to the Agreement on Government Procurement based on the World Trade Organization (WTO). The fact that disclosure and certification of the power source mix and emission factors—not just the price—are conditions for participation will force power providers to carefully craft their proposals. Demand on the scale of approximately 2.82 million kWh per year and a contract power of 1,050 kW represents a significant business opportunity for operators registered as retail electricity providers in the Kinki region, and the certificate submission deadline of December 11 will serve as the practical first hurdle.

Source: Official Gazette Extra (Government Procurement Notice Edition) Wednesday, October 21, 2026, Bid Notice No. 1 (№1), Certifying Officer Hitoshi Watanabe, Director of General Affairs Division, National Diet Library, Kansai Library, Procurement Agency Number 001, Location Number 26, Item Classification Number 26.