CFA Opens Bidding for Preconception Care Awareness and PR Services

The Children and Families Agency, Growth and Development Bureau, has opened a general competitive bid for the secretariat operation and public relations implementation services related to the Preconception Care Awareness and Promotion Project. The announcement was published in the Official Gazette dated October 9, 2026 (Government Procurement Announcement Edition, Extra Government Procurement No. 187), and the Expenditure Burdening Officer is Hidemasa Nakamura, Director-General of the Growth and Development Bureau, Children and Families Agency. The deadline for receipt of bid documents is November 30, 2026, by 15:00, and the successful bidder will be determined via the Comprehensive Evaluation Bidding Method.

The announcement was issued by the Cabinet Office, and the manuscript was prepared by the National Printing Bureau. This procurement is subject to the Agreement on Government Procurement based on the WTO, with procurement agency number 028, location number 13, and item classification number 73. Specifications are based on the bid explanation documents and specification sheets, and the estimated price is not indicated in the announcement.

Procurement Details, Performance Deadline, and Bidding Framework

• Project Title: Secretariat operation and public relations implementation services related to the Preconception Care Awareness and Promotion Project
• Specifications: As per the bid explanation documents and specification sheets
• Performance Deadline: From the date of contract conclusion until March 31, 2027
• Bidding Method: Comprehensive Evaluation Bidding Method (Addition Method)
• Winning Bid Price: The amount stated in the bid document plus 10/100 (fractions of 1 yen rounded down)
• Travel expenses, honoraria, and venue rental fees are not to be included in the bid amount and will be paid separately after the contract is signed

The determination of the successful bidder will be made comprehensively based on the bid document stating the bid amount, a technical proposal regarding the implementation method and quality assurance of the project, and documents to verify eligibility for competitive participation. The bid amount is required to include all overhead expenses during the contract period.

Eligibility for Competitive Participation and Participation by Joint Ventures

• Must not fall under the provisions of Articles 70 and 71 of the Budget, Settlement and Accounting Order
• Must not be currently under a suspension of nomination by any ministry or agency
• Must be graded “A” or “B” for “Provision of Services, etc.” in the FY2025, 2026, and 2027 Cabinet Office competitive participation qualifications (Unified Qualification for all ministries and agencies) and possess competitive participation qualifications for the Kanto/Koshinetsu region
• Based on Article 73 of the same Order, must be enrolled in social insurance (Employees’ Pension Insurance, Health Insurance, Seamen’s Insurance, National Pension, Industrial Accident Compensation Insurance, Employment Insurance) and have no arrears in insurance premiums
• Must submit a written pledge stating that they do not belong to organized crime groups, etc.
• For those who have been referred to prosecutors for violations of laws and regulations under the jurisdiction of the Cabinet Office and have received administrative sanctions or guidance within the one year immediately preceding the bid submission deadline, there must be no risk of hindering the fair implementation of the business or the securing of public trust

If a single entity cannot undertake this project alone, they may participate as a joint venture consisting of multiple private operators. In such cases, the joint venture must be formed by the time of submission of the bid documents, with a lead company and a representative designated, while other members participate as group companies. The lead company and group companies may not participate in other joint ventures or participate in the bid independently.

Delivery of Bidding Instructions and Method of Bid Submission

• Delivery Location/Contact: Maternal and Child Health Division, Growth and Development Bureau, Children and Families Agency, 21st Floor, Kasumigaseki Building, 3-2-5 Kasumigaseki, Chiyoda-ku, Tokyo 100-6090. Contact persons: Suetsugu and Maruyama (Preconception Care), Tel: 03-6862-0413, Email: precon@cfa.go.jp
• Delivery Period: From October 9, 2026, to November 27, 2026, 16:00
• Delivery Method: Government Electronic Procurement System (GEPS) or email
• Bid Submission Deadline: Must arrive by November 30, 2026, 15:00
• Submission Method: In principle, submission shall be via the electronic bidding function of GEPS; in unavoidable circumstances, submission via mail etc. is permitted.

In principle, the bidding and opening procedures for this procurement project shall utilize the electronic bidding function of the Government Electronic Procurement System (GEPS). For bids submitted on paper, considering the possibility of re-bidding, it is possible to submit multiple bid documents in advance; for re-bid documents, “Re-bid No. [X]” must be written on the envelope. Responsibility for non-arrival lies with the participant, and it will be deemed that submission was not made within the deadline.

Significance for PR and Operations Providers

This procurement entrusts both the secretariat operations and the implementation of public relations for the dissemination and awareness of the maternal and child health field under the jurisdiction of the Children and Families Agency to external operators. For PR agencies and event management companies, this means an opportunity to secure a contract for a performance period ending March 31, 2027. Operators considering participation must manage two deadlines: the delivery of instructions by November 27, 16:00, and the submission of bid documents by November 30, 15:00.

Source: Official Gazette (Government Procurement Notice Edition), October 9, 2026, Extra Government Procurement No. 187, Bid Notice “Secretariat Operations and PR Implementation Services for the Preconception Care Dissemination and Awareness Project,” Expenditure Authorized Officer: Hidemasa Nakamura, Director-General of the Growth and Development Bureau, Children and Families Agency.